Writing a Resignation Letter
Leaving your job isn’t easy even if you have it all settled for your next career move. Before you walk out the door of the office, make sure your manager has your resignation letter. It is a common practice for employers to request such letter as a part of the process as proof that you terminate your employment voluntarily. Even if your supervisor doesn’t say you need to submit one, it is considered a good practice to send it anyway. A resignation letter will also help you maintain a good relationships with your current employer as well as in your future career path. After all, you can’t know when you may need your past employer to provide a reference. It is highly recommended that you turn in this letter after to an in-person resignation 14 days before your planned departure.
How to Write a Resignation Letter?
Many people don’t know how to start a resignation letter as they think they should come up with something creative in the beginning but there is no need to do that. The beginning of your letter must be plain and simple – just state the official job title you are resigning from and the effective date. Since you are submitting this letter after an in-person meeting with your boss where you must have shared the reasons for leaving, there is no need to answer that “Why are you leaving?”. For example, you can start off like this, “Dear [manager’s name], I am writing this letter to notify that I am resigning from the position of [official job title] with [name of the company]. My last working day will be [date]”.
A resignation letter is also a good idea to express gratitude to your employer for the opportunity to work in the company and grow professionally. We recommend mentioning a few key things you have particularly enjoyed while working for the company along with some important things you have learnt. Even if you are excited about new opportunities available to your after walking out the office, keep in mind that you will still need the employer to give a reference. So leaving on a good note will result in having a positive impression of you.
Lastly, we recommend closing a letter with a statement about your willingness to help ensure smooth transition. There is no point in going into greater details here, just in one or two sentences explain that you will do everything you can smoothly wrap-up your duties with no damage to the company (don’t promise things you won’t be able to deliver though). This will demonstrate to the employer that you are going to work hard until the end – a great factor in making a positive lasting impression on your boss. Don’t try to hand in a generic letter copy-pasted from an online source. Take half an hour and write your own one. Just make sure your letter doesn’t contain emotional statements, reasons why you’re leaving or list of things you hated at work.